PRC Authorization Letter Sample and Format

PRC registered professionals who cannot claim their ID or board certificates can assign a representative to collect them on their behalf. The representative should provide to PRC an authorization letter or special power of attorney, a photocopy of both his/her valid ID and the ID of the professional he/she is representing. The IDs should show their respective signatures.

There are times when professionals and OFWs working abroad will not be able to collect the documents they requested from PRC. Often, because their vacation leave did not match the date they will visit PRC.

If this is the case, the professionals can send a friend, or relatives to the PRC branch to claim the certificates for them. The latter needs to bring valid IDs and an authorization letter.

Here is a sample format of an authorization letter that your representative can bring to the PRC to collect your Professional ID card or any PRC-related certificates. PRC did not specify if the authorization letter should be hand or typewritten. So, you can handwrite or type it using Microsoft word. What’s important is that you state clearly the purpose of the letter, the complete name of your representative, and your signature is also found on it.

Authorization Letter Format for PRC

Some professionals usually have a laptop or desktop at their place but they may not have a printer or scanner at home. As an alternative, you can handwrite the authorization letter and just take a decent photo of it using your phone. Send the photo to your representative in the Philippines so they will be the ones to print it.

Name
Address
Contact Details such as phone number or email

Current Date

PRC Branch Name
Address of the branch

To Whom It May Concern;

I, [state your complete name] registered [profession name] with [PRC ID number], hereby authorize [name of your representative], [profession name] with [PRC ID number if available] to [state the purpose of the authorization letter such as process or claim documents] the [name of PRC document or ID] on my behalf.

I will not be able to claim the said documents as I am [State your reason why you are not available to claim it personally]. Along with this letter, I also provide a scanned copy of my identification cards and appointment schedule.

Hoping for your kind consideration.

Respectfully Yours,
[Signature above your printed complete name]

Sample Authorization Letter for PRC with Information

Juan Dela Cruz
Dubai United Arab Emirates
juandcruz@email.com/+971 987654321

December 1, 2025

PRC Davao Regional Office
Juna Subdivision, Matina, Calamansi, Talomo,
Davao City, 8000 Davao del Sur

To Whom It May Concern;

I, Juan Dela Cruz registered Civil Engineer with PRC ID number 1098765, hereby authorize Maria Clara De Los Santos, Registered Nurse with PRC ID number 0987654 to claim my board certificate and Professional ID card on my behalf.

I will not be able to claim the said documents as I am working as a Civil Engineer here in Dubai, UAE. Along with this letter, I also provide a scanned copy of my identification cards and appointment schedule.

Hoping for your kind consideration.

Respectfully Yours,
(Signature)
Juan Dela Cruz

There you have it guys! The people in PRC understand that registered professionals may or may not be able to claim their documents personally on the specified schedule for various reasons.

Read also: How to get a New PRC license via Shipping/Delivery

Due to this concern, professionals can designate a representative to claim their documents. Provided that their representative has the requirements that the PRC requests. These are valid IDs and an authorization letter coming from the professionals.